Nowadays

Tool Introduction

Nowadays is a platform for planning corporate events, developed by Nowadays AI Corp.; its main purpose is to reduce the repetitive tasks associated with site selection, hotel negotiations, price comparisons, and coordination during event execution. It combines human advisors with AI capabilities for handling emails, calls, and proposals, covering the entire process from choosing a location to final invoicing.

Main functions

Cities and budget estimates

Users can submit a list of attendees, the dates, the budget, and their preferences, in order to compare the costs of flights, accommodation, venues, and activities in different cities. This feature is useful for assessing the overall feasibility before deciding on a destination, rather than merely comparing the prices of individual hotels.

• Estimate the travel costs based on the participants’ departure locations and the date of the event.
• Compare the combinations of venues, transportation, and activities available in various cities.
• Track different expense categories through budget forecasting and reminders.

Site search and automatic price inquiry

The platform can filter venues based on factors such as number of people, location, conference space, catering options, and equipment, and then contact the potential venues via personalized emails or calls. It sends out RFPs, asks for details regarding timing and other aspects, and gathers the feedback in a dedicated project file.

• At the same time, inquire about services such as hotels, conference venues, catering, audio-visual equipment, and transportation.
• Automatically follow up on venues that have not responded, reducing the need for manual emails and calls.
• The benefits of cooperation with travel agencies can be utilized to secure group rates and contractual concessions.

Proposals, contracts, and payments

The system converts the proposals scattered across emails and PDF files into cost details that can be compared side by side, making it easier for the team to view costs related to taxes, rooms, meeting rooms, and catering. Once a solution is chosen, it is possible to sign a contract on the platform and process payments according to the schedule outlined in the contract.

• Uniformly display site conditions, quote components, and differences in proposals.
• It supports data export, project portal sharing, and multi-user collaboration; the specific permissions depend on the package chosen.
• Before signing, authorized personnel should examine the cancellation, minimum spending, and compensation terms.

Event execution and participant management

In addition to venue procurement, Nowadays also offers features such as a registration page, RSVP functionality, room allocation, budget management, and coordination on the day of the event. The enterprise version allows for handling larger-scale events by integrating flight and travel management tools.

• Create a branded registration page to collect payments and responses from attendees.
• Manage hotel room blocks, check-in preferences, accessibility needs, and deadlines.
• Track budgets, supplier schedules, performance of activities, and subsequent analysis.

Usage process

1. Create an event by entering the date range, candidate cities, number of participants, budget, as well as requirements for rooms and meeting spaces.
2. Use city and flight analysis to narrow down the list of possible destinations, and then select the locations and suppliers you wish to get in touch with.
3. The platform sends out an RFP and follows up by email or phone, waiting for the venue to submit its schedule and a complete quote.
4. On the proposal comparison screen, verify the rooms, meeting rooms, dining facilities, equipment, taxes and fees, as well as any contractual concessions.
5. Before finalizing the plan, complete internal approval and contract review, then sign the agreement, make the payment, and set up systems for registering participants and managing them.
6. During the event, track the budget, availability, and key dates; after the event, organize the invoices and performance data.

Suitable for users and scenarios

• The HR and administrative team responsible for organizing team-building activities, product launch meetings, company-wide meetings, or meetings for management in different locations.
• Event marketers who need to manage brand events, customer dinners, roadshows, and summits simultaneously.
• Large enterprises that wish to manage multiple activities, organizers, and budgets in a centralized manner.
• Event organizations and travel consultants that need the ability to purchase white-label venues and to prepare client proposals.
• Hotels and venues that wish to receive inquiries from corporate groups and evaluate the proposals submitted.

Prices and packages

The current pricing page offers three options: Basic, Explorer, and Enterprise. The prices include a free starting tier, service fees associated with promotions, a refundable deposit, or customized quotes. Other available terms pages indicate different deposit amounts and tiered service fees; therefore, the actual costs shall be based on the details of the current account, order, and contract documents.

Product advantages

• Integrate city evaluation, site cost inquiries, proposal analysis, contracts, registration, and budget management into a continuous workflow.
• AI not only generates suggestions, but it can also send emails and make calls to follow up on feedback from the locations.
• It also offers a self-service platform as well as support from human customer managers, to facilitate the handling of contracts and complex implementation issues.
• The quote breaks down taxes and various cost components, thereby reducing the time required to organize different proposals manually.

Usage restrictions and precautions

• The schedule, prices, and contract terms for the venue are ultimately determined by the supplier; the comparison results provided by AI cannot replace a thorough review of the contract.
• A free starting point does not mean that the event itself is cost-free; costs for hotels, venues, suppliers, payment processing, and services must be accounted for separately.
• Automatic calls and emails may miss out on special terms; key aspects such as dining options, accessibility features, and cancellation policies should be reviewed manually.
• Authorizing a platform to sign contracts on behalf of a company creates actual payment obligations; those who create projects should first ensure that there is internal authorization for this.
• The terms explicitly prohibit the uploading of protected health information, and unnecessary sensitive data should be avoided when collecting information regarding diet or special needs.

Platforms, integration, and data processing

These days, it is primarily used through web platforms; it can be connected to Gmail to read emails related to inquiries about venues, and map services are also utilized to help locate such venues. No independent desktop client, native mobile application, or general API for developers has been confirmed for the public version of this tool.

The platform handles information related to accounts, events, participants, communication, and payments, and provides the venue and service providers with the data needed to deliver the services. Its privacy policy states that personal data as well as data specific to individual events are not used for training AI models; however, anonymized aggregated booking data may be used to improve the products.

Security, refunds, and data retention

• The public security documentation covers transmission and static encryption, access control, backup, and supplier management, but SOC 2 Type II is still marked as in progress.
• The conditions for cancellation and refund may vary depending on the stage of the order; fees that cannot be refunded may arise after the contract is signed or after the procurement of the venue begins.
• After the account is deleted, the data can be retrieved electronically for 30 days; thereafter, some of the data may be deleted or retained for compliance and dispute resolution purposes.
• Connecting an email address authorizes the system to access the emails required for activities; teams should regularly review these permissions and revoke them when they are no longer needed.

API and open-source status

To date, no APIs, SDKs, or official developer documentation available for the general public have been found, nor has it been confirmed that it is possible to create events in bulk through programs. Companies that need integration with contract management, travel, or internal systems should determine the scope of support during the demonstration phase.

Today, Nowadays is a proprietary commercial platform; no evidence exists of its products being released under open-source licenses. There is insufficient information available regarding the hosting of its source code, so its AI capabilities cannot be considered part of an open-source project.

Frequently Asked Questions

Is it available for free these days?

Basic can be started for free without any service fees, but there are still costs associated with the event providers and the transactions themselves. Explorer charges a service fee for the events as well as a refundable deposit, while corporate plans require a customized quote.

Will it sign the contract for me automatically?

The platform supports contract signing and payment processes, and some of the service terms address the authorization to sign contracts on behalf of clients. Companies should determine who has the final approval authority and manually verify the contracts before any binding signature is made.

Is Nowadays a purely AI tool?

It is not a purely automated generator; it combines AI-based handling of emails, calls, and proposals with customer managers, event consultants, and operational support. The level of human assistance required varies depending on the package and the complexity of the event.