Motion

What is Motion?

Motion is a work management platform that relies on AI-driven scheduling, intended for individual professionals, small teams, and enterprises. When users add tasks, they specify the duration, deadline, priority, available time, and schedule preferences; Motion then automatically adds these tasks to the calendar and reschedules them in case of meetings, delays, or changes in priority.

Today, Motion has evolved from an AI calendar to a comprehensive work SuperApp that includes tasks, projects, documents, wikis, AI chat, meeting minutes, booking links, a dashboard, capacity planning, time tracking, and AI-assisted employees. Its key feature remains the ability to proactively plan time, rather than merely keeping track of tasks.

AI automatic scheduling

Motion reads the availability status from the connected calendar and assigns tasks that can be scheduled automatically to appropriate time slots. By taking into account the duration of each task, hard or soft deadlines, priorities, working hours, existing schedules, and meetings, the algorithm determines the available time periods for carrying out those tasks on a given day.

When users drag, complete, or delay tasks, or when new meetings take up time, the system recalculates the remaining work. This reduces the need for manual time scheduling on a daily basis, but users still need to estimate task durations accurately; otherwise, the schedule will continue to become crowded and need to be rearranged.

Task management

Tasks support a title, description, owner, status, project, priority, duration, deadline, start date, repetition rules, and schedule. Recurring Tasks can be automatically generated on a periodic basis and scheduled continuously, making them suitable for daily reports, content publishing, post-mortems, and administrative tasks.

Once the task is completed, the system releases the corresponding schedule capacity and reschedules the unfinished tasks. For deep work that cannot be interrupted, it is necessary to set an appropriate duration and a fixed deadline.

For divisible tasks, the system can be allowed to complete them over multiple time periods.

Calendar integration

Motion can be connected to Google Calendar, Microsoft Outlook, and iCloud Calendar, allowing work, personal, and team calendars to be displayed together. The events in My Calendars directly affect task scheduling.

Frequently Met With is used to quickly check the available times of regular collaborators.

Users can specify the Main Calendar as the default calendar for new meetings. When connecting multiple accounts, it is necessary to prevent the same events from being synchronized repeatedly, and it is also important to check the visibility of private calendars as well as the sharing permissions for team use.

AI Agenda

AI Agenda presents the tasks that need to be handled today according to the priority levels determined by the system, thereby reducing the need for users to repeatedly select tasks from a list. When temporary events arise, the Agenda is updated in line with the calendar.

Automatic sorting is based on user input and does not take into account all real-world costs. Customer crises, waiting for external feedback, energy levels, and the costs associated with switching tasks may require manual intervention.

Project management

Motion Projects organizes tasks, responsible persons, status, milestones, deadlines, and workflows within a Workspace, and displays progress through dashboards, lists, timelines, Gantt charts, and Dashboards. Project tasks can be added directly to each member’s personal calendar.

This links the project plan to the actual available time. If the team assigns tasks in bulk to the same member, Capacity Planning will reveal overloading; nevertheless, managers still need to adjust the scope, the personnel involved, or the deadlines, as the algorithm cannot create additional working hours.

AI Project Manager

AI Project Manager can break down goals, SOPs, or documents into projects and tasks, helping to create workflows, assign responsible persons, and track progress. Examples available on the Motion website include converting an employee onboarding SOP into a comprehensive execution plan.

The AI-generated breakdown is usually just a preliminary version. Dependencies, acceptance criteria, regulations, budget constraints, and the actual responsibilities of the organization need to be reviewed by the project manager; the list produced by the AI cannot be considered as a guarantee of the delivery date.

Capacity Planning team capacity

Business AI offers capacity planning for teams, allowing users to see the availability of team members in terms of existing meetings, tasks, and working hours; this helps identify risks related to overloading, underutilization, and missed deadlines.

The capacity chart reflects only the data that has been entered into Motion. If communications outside of meetings, interruptions in support services, sick leave, and task complexity are not recorded, the predictions will be overly optimistic.

Timeline, Gantt, and Dashboard

Business AI includes Timeline and Gantt charts, advanced dashboards, reports, and time tracking tools, which are used to view the duration of projects, the relationships between tasks, team performance, as well as any differences between plans and actual outcomes.

Dashboard metrics should not be used as a means for evaluating performance mechanically. The number of tasks completed, calendar utilization rates, and the hours logged do not alone reflect work quality, innovation, or contributions to teamwork.

Docs, Wiki, and Notes

Motion Docs is used for creating SOPs, meeting minutes, plans, and team knowledge, while Wiki helps organize long-term reference materials. Documents share context with projects, tasks, and AI Chat, allowing users to convert document content directly into plans.

Document permissions should correspond to those of the Workspace and project roles. SOPs summarized and generated by AI may miss exceptions; formal procedures must be approved by business managers and have their versions kept up to date.

AI Chat and Writer

AI Chat allows tasks to be created, searched for, and updated using natural language; it enables queries of projects and documents, and it can also assist with writing, editing, and summarizing. By leveraging the tasks, calendars, projects, and knowledge context available in Motion, it reduces the need to copy information across various tools.

Before carrying out modifications with AI Chat, it is necessary to confirm the target Workspace, date, person in charge, and scope of impact. For tasks involving batch changes, deletions, external emails, or sensitive content, human approval is required.

AI Meeting Notetaker

Motion AI Notetaker can record meetings, generate transcripts and summaries as well as action items; it also converts decisions into Motion tasks with designated owners and deadlines, thereby turning the outcomes of meetings into actual tasks in the schedule.

Recording meetings requires the consent of the participants, and it is necessary to comply with local laws and company policies. Names, numbers, commitments, and sensitive information should be verified against the recording; automated action items cannot replace confirmation by the responsible person.

Booking Links

Booking Link offers shareable booking pages that display available times based on a real-time calendar, and it supports setting working hours, specific schedules, preferred time slots, buffers, advance notifications, as well as checking for conflicts across multiple calendars. It is also possible to use colleagues’ calendars to arrange meetings for multiple people.

The scheduling rules should prevent the entire day from being filled with short, scattered meetings. The customer-facing page should also include information on time zones, cancellation policies, questions to be asked before a meeting, and privacy guidelines.

Inbox and converting emails into tasks

Motion Inbox is used to quickly gather tasks and inputs that have not yet been organized; users can also forward emails that require action to Motion, so that they are incorporated into the task and calendar processes.

Automatic email capture may result in the loss of context or duplicate tasks. When handling customer and internal emails, it is important to avoid accidentally syncing sensitive attachments to the wrong Workspace.

AI Workflows

Motion can use AI to create workflow templates, breaking down repetitive tasks into standard tasks along with designated owners and time constraints. These workflows are suitable for processes such as onboarding new customers, content creation, recruitment, sales follow-up, and monthly operations.

Templates can enhance consistency, but the scope and deadlines still need to be checked for each instance. External dependencies should not be represented solely by a fixed duration; clear waiting statuses and upgrade mechanisms should be included.

AI Employees

AI Employees are digital characters in Motion, including Executive Assistant, Sales Rep, Project Manager, Researcher, Marketer, and others. Each of these characters can utilize predefined or custom Skills, understand the context of the work in Motion, and carry out multi-step tasks.

Individuals can first take the My Skills test; once they have reached a sufficient level of proficiency, their skills can be shared on All Skills for use by members of the Workspace. Each time an AI Employee is used, Credits are consumed, with the complexity of the task as well as the length of the input and output affecting the cost.

AI Employees are not considered employees in a legal sense, and they cannot bear ultimate responsibility. Approval processes and access controls must be in place for any actions related to sending messages to external parties, making sales commitments, handling financial matters, carrying out recruitment activities, and managing customer data.

Price and version comparison

Pro AI price

On the current official website, under the annual payment option, Pro AI is listed at 19 dollars per seat per month; this package includes AI Chat, Projects and Tasks, Calendar and Meetings, Docs and Wiki, Task Planner, Writer, Integrations, unlimited storage, as well as apps for iOS, Android, and Desktop.

Each subscription includes 7,500 AI Credits per month, with a public rate of $0.25 for every 100 Credits. The current price page indicates that the monthly payment option is not available; therefore, it is no longer possible to refer to the old monthly pricing figures.

At the time of purchase, it is necessary to confirm the actual payment terms and the total annual fee.

Business AI pricing

The annual subscription for Business AI costs $29 per seat per month; each seat comes with 15,000 Credits per month, with additional Credits available at a rate of $0.19 for every 100 credits. Compared to the Pro version, it offers additional features such as capacity planning, Dashboards and Reports, Timeline and Gantt charts, time tracking, permission controls, centralized billing, and priority support.

It is suitable for companies that need team resources and portfolio management. Seats are charged based on the number of members, while Guest access, external sharing, and permission levels are determined according to the settlement and administration pages.

Enterprise plan

Enterprise offers customized quotes, including enterprise-level integration and APIs, data backup, RBAC, external collaboration, SOC 2 and security-related features, comprehensive questionnaires, SSO, engineering support, and ongoing customer success services.

Public REST API documentation is available, but the current pricing page lists enterprise-level Integrations and APIs under the Enterprise category. Before using the API, teams should verify whether their account has the necessary keys and endpoint permissions.

AI Credits

Credits are used for AI Chat, content generation, AI Employees, and other creation processes; their consumption varies depending on the model, input data, level of complexity, and length of the output. Automatic task scheduling, calendar displays, and ordinary project storage should not be confused with the Credits used for AI-generated content.

On the homepage of the official website, some marketing texts still use the vague phrase \"No need to worry about Credits\", but the page showing real-time prices clearly indicates the amount allocated per seat as well as any additional fees. The pricing rules outlined in the catalog are based on those stated on the price page and in the help documents.

Free trial and free version

Motion offers a free trial version, but there is currently no permanent free option available. The information available on its official website does not specify a fixed number of days for the trial nor whether a payment method is required; users must check at the checkout stage the end date of the trial, the amount required for renewal, and the conditions for cancellation.

Users who only want to use a calendar for free on a long-term basis are not the right fit for Motion; it is more suitable for individuals and companies that can derive clear time benefits from automatic scheduling and team planning.

Supported platforms

• Web applications;
• Desktop applications for Windows and macOS;
• iPhone and iPad apps;
• Android apps;
• Integration with Google, Microsoft, and iCloud calendars.

The desktop version is suitable for working on complete projects and managing multiple calendars, while the mobile version is ideal for viewing the agenda, completing tasks, and making temporary adjustments. Some management and reporting functions may be available only via the web or desktop interface.

Motion REST API

The official documentation for the Motion REST API is available; it allows for the listing of Workspaces, projects, tasks, and users, as well as for creating and updating tasks. It also enables the setting of fields such as Auto Scheduling, Deadline, Schedule, responsible person, and project details.

APIs have rate limits, and production integrations need to handle pagination, rate limiting, retries, and duplicate requests. When creating tasks that are to be scheduled automatically, their status must allow for such scheduling.

When assigning tasks to other users, Schedule has specific limitations.

GitHub and the open-source status

The official Motion GitHub repository offers a small number of engineering and example repositories, but the AI scheduling algorithms, AI Employees, web and mobile applications, as well as the core backend components are not made available under an open-source license. Projects such as motion-mcp found on the internet are clearly community-developed versions, and not the official MCP Server.

The Motion product as a whole should be labeled as non-open source, and it comes with an official REST API. The Motion animation libraries, monitoring software, and hardware SDKs that share the same name are not related to the usemotion platform.

Privacy and security

Motion handles calendar entries, tasks, documents, meetings, and team-related data. Before integrating it with work email accounts and Notetaker, it is necessary to determine the organization’s data classification rules, approval procedures for recording audio, guidelines regarding third-party AI processing, as well as the retention period and deletion procedures.

Enterprise can request SOC 2 reports, security reports, as well as information regarding SSO and backup procedures. The security overview provided on the marketing page does not replace the DPA and reviews of sub-processors that take place during the procurement process.

Motion usage tutorial

Complete a basic task.

1. Verify recordings, audio, music, and participant authorization;
2. Upload or enter clear audio into Motion;
3. Select settings such as language, speaker, and automatic AI scheduling;
4. Use task management to generate transcription, dubbing, or cleanup results;
5. Check each segment for names, numbers, pauses, volume, and mood;
6. Before exporting, verify the format, loudness, copyright, and privacy requirements;

Create reusable professional workflows

1. A test set is created using real noise, accents, and multi-person segments;
2. Compare the differences in handling automatic AI scheduling, task management, and integration with Calendar.
3. Retain the original recordings and the unmodified transcripts;
4. Arrange for a manual hearing before releasing it to the public;
5. Statistically analyze processing time, error rate, and quota consumption;
6. Regularly update the glossary, sound licensing, and deletion policies;

Which users is it suitable for?

• Individual professionals who hope the system will automatically schedule their daily tasks;
• Managers who handle multiple calendars, deadlines, and blocks of focused work at the same time;
• Teams that need to assign project tasks to members’ actual calendars;
• Companies that use meeting minutes, Docs, and AI Chat to reduce the need to transfer information;
• Organizations that automate research, administrative, and project processes through AI Employees.

Product advantages

• Tasks are truly integrated with the calendar and are automatically rescheduled on a continuous basis;
• The project plan can take into account the available capacity of the team;
• Tasks, Docs, meetings, and AI Chat share a common context;
• Provides Booking Links, Notetaker, and AI Agenda;
• Covers the Web, desktop, and mobile devices;
• There are official REST APIs and enterprise security solutions available.

Restrictions and Precautions

• There is no permanent free version; the price page currently only shows annual payment options.
• AICredits has a limit per seat as well as additional fees.
• Incorrect entry of duration and priority can lead to unreasonable rearrangements;
• Automatic scheduling cannot address team overload, meeting recordings require approval, and any external actions taken by employees need manual authorization.
• The official version does not include MCP, and the core scheduling mechanism as well as the models are not open-source.

Frequently Asked Questions

Is Motion free?

A free trial is available, but there is no permanently free option. The number of days of the trial, the payment methods, and the renewal period are specified on the Checkout page.

How much is Motion?

The current price for annual payment is $19 per seat per month for Pro AI, and $29 per seat per month for Business AI; the page indicates that monthly payment is not available.

Enterprise provides quotes on demand.

Will Motion automatically adjust tasks?

Yes. It schedules tasks based on their duration, priority, deadline, schedule, and available calendar time, and it recalculates everything in case of conflicts or delays.

Which calendars are supported by Motion?

It supports connection to Google Calendar, Microsoft Outlook, and iCloud Calendar, allowing the integration of multiple accounts and calendars.

Does Motion have an API?

There is an official REST API for managing Workspaces, projects, and tasks; the public pricing page lists the enterprise-level API under the category of Enterprise, but actual access rights must be confirmed by the account holder.

Is Motion open source?

It is not open source. The core automatic scheduling system, AI Employees, and the application itself do not have their source code made available publicly.

Third-party MCPs on GitHub are not official products.