Xmind AI

What is Xmind AI?

Xmind AI is the AI-powered creation and collaboration feature built into the Xmind mind mapping software. Initially, Xmind AI referred to the online version; today, AI capabilities, cloud-based mapping, real-time collaboration, and task management have been integrated into the unified Xmind web version as well as its desktop and mobile applications.

It can generate editable mind maps from a single sentence, long texts, files, web pages, YouTube videos, or images; it can also understand existing maps, and it is capable of expanding, explaining, rewriting, reorganizing, or translating content through dialogue, as well as converting topics into tasks, timelines, and Gantt charts.

Core AI features

1. Generating mind maps from text

After entering a topic, various ideas or notes, Xmind AI automatically identifies the hierarchical structure and creates a complete mind map. Users can choose between different structures such as flowcharts, tree diagrams, matrices, etc., as well as the language in which the output will be presented; they can then further customize the mind map using Xmind’s themes, colors, borders, connection lines, and markers.

Maps generated by AI are useful for filling in empty spaces, but classification, facts, and logic still require manual verification. In situations involving research, exams, legal matters, or business decisions, automated outputs cannot be considered reliable conclusions.

2. Summaries of documents, web pages, and videos

Create with AI allows you to upload files, paste web links, or enter YouTube video addresses, in order to convert the key information into a structured map. Each generation can include text, up to 1 file, and up to 3 links.

The file size limit is 50MB for desktop and web versions, and 20MB for the iOS version.

Summaries may omit details, constraints, and opposing viewpoints. It is necessary to return to the original text for verification before making an official citation, and pages protected by login requirements, scripts, or paywalls may not be available in their entirety.

3. Convert images into mind maps

Users can upload screenshots, photos of whiteboards, or other visual materials; the AI extracts the content from them and converts it into editable nodes. It is ideal for quickly structuring paper sketches, screenshots of lecture materials, and old images.

Image recognition can be affected by resolution, handwriting, complex layouts, and obstructions. After generation, it is necessary to verify each element individually, including the numbers, the direction of arrows, and the hierarchy.

4. Online research

The online search mode allows for the retrieval of public information related to timely issues; the findings are organized on a map, with links to the original sources displayed within the conversation. Users can first review the research results, or they can ask the AI to add them as branches directly.

Online research serves only as a starting point; the quality of the sources and the conclusions drawn must still be assessed independently. For important information, it is necessary to consult official documents, original data, and the full context first.

5. AI dialogue editing

Xmind AI understands the current worksheet and the selected topic; users can add, delete, move, merge, rewrite, and expand nodes using natural language, and they can also reorganize flat or repetitive structures into phases, categories, or matrices.

The dialogue offers response modes such as Quick, Balanced, and Deep, which are suitable for light editing, everyday creation, and more complex research respectively. If the changes do not meet expectations, it is possible to use undo to restore the previous state.

6. Grow Ideas, Explain, and Map Refine

Grow Ideas continues to generate child nodes based on the selected theme; Explain explains concepts in a more understandable way.

Map Refine can complete the rough framework, add missing elements, and allow for refinement either automatically or on demand; Reorganize is used to eliminate duplicates and fix chaotic hierarchies.

More extensions do not necessarily mean higher quality. In large mind maps, it is necessary to control the number of levels and the length of nodes; arguments, evidence, and references should be kept in notes or within the main text.

7. Work breakdown and tasks to be carried out

Work Breakdown allows the description of a project to be broken down into phases, tasks, priorities, and time schedules, while the To-Do mode generates a shorter list of actions. AI can also convert map themes into tasks that include responsible persons, priorities, start dates, deadline dates, and dependencies.

Automatic tasks may overlook resources, approvals, budgets, and risks. Before they are carried out, the project leader should confirm the scope, dependencies, and delivery standards.

8. Gantt charts and task export

The Premium version offers Gantt chart editing, allowing task outlines to be displayed as a project timeline. Tasks can be exported to a calendar or Excel for use in subsequent execution processes.

Gantt charts are suitable for simple planning tasks, but they cannot necessarily replace the functions related to cost management, time tracking, baseline setting, and permission control that are available in professional project management systems.

9. AI translation and overall image adjustment

AI can translate an entire map or a selected section, saving the translation in a new worksheet; it can also standardize node titles and adjust the structure and visual theme. The translated terms, names, and numbers need to be reviewed by native speakers.

10. Pitch and Pitch Video

The Pitch mode converts mind maps into page-by-page presentations, which are suitable for live explanations. Pitch Video goes a step further by generating shareable presentation videos, allowing users to adjust the scale, duration, and theme.

Unlike traditional interactive presentations, a video is a finished product that is exported after it has been created.

The generation demonstration will reorganize the nodes; it is necessary to check the page order, narration, subtitles, and copyright materials to ensure that no important context is missed.

Traditional mind mapping skills

Xmind supports a variety of mind map structures, themes, stickers, relationship lines, summaries, borders, labels, numbering, attachments, and multiple worksheets. The Pitch mode allows these maps to be used directly in presentations, while the premium version offers the possibility of customizing themes and exporting files without watermarks.

Maps can be exported in formats such as PNG, SVG, PDF, Excel, Word, OPML, TextBundle, PowerPoint, and Markdown; they can also be imported from files in Xmind, Markdown, OPML, and other mind mapping formats. Some local files need to be saved manually, but the device’s cache provides automatic backups, while cloud-based maps are synchronized according to the account settings.

Real-time collaboration and sharing

Maps can be used to invite collaborators via email; it is possible to set permissions that allow only viewing or editing, or to share public links, set passwords, enable visitors to make edits, or embed the code on a website. These permissions can be modified or revoked at any time.

The Free and Pro versions of the online mapping service allow up to 2 collaborators per map at a time, while the Premium and Business versions offer more comprehensive real-time collaboration capabilities. Free collaborators can edit and share maps using the functions available in their version; advanced editing features as well as AI functionalities require a corresponding subscription.

Public links should be used with caution, even when a password is set. If users gain access through both team links and public links, simply revoking a single invitation may not be sufficient to prevent access; all sharing points need to be checked.

Cloud storage and historical versions

The new version of Xmind supports cloud storage, synchronization across devices, and automatic backup. The free version retains historical versions for 3 days, while the Premium version keeps them for 30 days.

The team workspace allows for centralized management of maps and templates.

Important projects should still have their local Xmind files and files in universal formats exported regularly. The version history is not intended for long-term archiving, nor can it replace organized backups.

Free version

The free version costs $0; it allows users to create up to 10 personal online maps, use basic themes and stickers, keep a version history for 3 days, share links, and generate up to 5 slides in Pitch. The account also provides 10 credits for trying out Xmind AI, with exports available in PNG and JPEG formats.

The free quota is suitable for testing purposes; creating a complete map usually requires 3 to 6 points, and more complex tasks may need even more. Therefore, 10 points are not sufficient for long-term use of AI.

Pro and Premium prices

As of August 2026, the official annual pricing page shows that Pro costs $4.29 per month, while other sources indicate a price of $4.92 per month; this difference in prices may be due to ongoing promotions or the billing cycle.

Pro offers professional drawing tools, collaborative mapping features, a Pitch function, file export options, and version history; however, AI capabilities are usually limited to 10 usage points.

The annual Premium plan amounts to 8.25 dollars per month; it includes unlimited online collaborative maps, an unlimited number of Pitch pages and worksheets, 30 days of version history, Gantt charts and task management, as well as 500 AI credits per month. The annual package comes with a 7-day free trial, and annual subscriptions purchased through the website allow for a 7-day refund period.

Monthly subscriptions and additional AI credits are non-refundable.

AI score rules

Generating a complete map using AI typically requires 3 to 6 points, while expanding a single-themed design needs 2 to 4 points; the actual amount depends on the length and complexity of the content. The Premium plan costs 500 points per month, and the Business plan costs 800 points per seat per month.

The points that come with the subscription are reset on a monthly basis, and any unused points are not carried over. Additional point packs are currently available for 3.99 dollars per 500 points, and the points purchased in this way do not expire.

Team bonus points can only be purchased by the owner or administrator.

Business Team Edition

The annual price for the Business plan is $10 per seat per month; it includes unlimited collaborative maps, real-time co-editing, the ability to follow others’ views, 30 days of historical version records, team workspaces and management tools. Additionally, each seat receives 800 AI credits per month. The Business plan offers a 7-day trial period.

Companies can also request customized solutions. To upgrade from an individual plan to a team plan, it is necessary to contact the official authorities; once a higher-level plan is activated, downgrading is usually not possible.

Devices and subscription scope

Xmind is compatible with Windows, macOS, Linux, iOS, iPadOS, and Android. A Pro or Premium subscription allows for the upgrade of up to 5 Macs or PCs as well as 5 mobile devices, enabling the use of cloud-based maps and collaborative features on both desktop and mobile devices.

The rules regarding upgrades, refunds, and automatic renewal vary depending on the app store from which they are purchased. When upgrading from Pro to Premium, Website, Apple, and Google Play each handle the remaining value according to their own procedures.

Data and Privacy

According to Xmind’s official statements, the software has been certified under ISO/IEC 27001:2022 and meets SOC 2 Type II standards; its files are protected using AES-128 encryption, while cloud-based data is stored in AWS data centers in the United States. Organizations with specific requirements regarding data location should conduct an assessment before making a purchase.

Data Masking allows sensitive text on maps to be replaced with asterisks, thereby reducing the risk of leaks when those maps are shared or used with AI. Automatic masking may not catch all instances of sensitive information, so users should manually review names, account details, addresses, customer data, and trade secrets.

Open-source status

Xmind AI, as well as the current version of Xmind, are commercial software programs; they are not open-source projects. The Xmind file format, third-party examples, or older open-source versions do not imply that the source code for the current AI features, cloud collaboration tools, and desktop applications is available publicly.

Xmind AI Usage Guide

Complete a basic task.

1. Specify the presentation topic, objectives, duration, and number of pages;
2. Import reliable information into Xmind AI and remove any irrelevant or sensitive data.
3. Use the core AI features to create an outline first, rather than finalizing the document directly;
4. Select templates, diagrams, and visual hierarchies through traditional mind mapping capabilities;
5. Check each page for numbers, citations, charts, font sizes, and layout;
6. Perform a full-screen preview before exporting in the desired format;

Create reusable professional workflows

1. Create brand templates, title hierarchies, and a library of common pages;
2. Fix the order of core AI functions, traditional mind mapping capabilities, and real-time collaboration and sharing features.
3. Specify one key point per page and control the text density;
4. Assign the review of facts, visuals, and presentation logic to respective responsible persons;
5. Test fonts, animations, and proportions on different devices;
6. Save the source files, versions, and records of final approval;

Which users is it suitable for?

• Students and teachers who use mind maps to organize course materials, reading notes, and research data;
• The team responsible for product planning, brainstorming, and requirement breakdown;
• Creators who convert long texts, web pages, videos, or images into structured content;
• Managers who use tasks, Gantt charts, and calendars to drive lightweight projects;
• Remote organizations that require real-time co-editing and team workspaces;
• Presenters who wish to convert mind maps into presentations or videos.

Product advantages

• The AI-generated results are directly imported into the mature Xmind editor;
• It supports various types of input, including text, files, links, videos, and images;
• It covers generation, research, interpretation, expansion, reorganization, and task execution;
• Drawing, Pitch, Gantt charts, and real-time collaboration together form a complete workflow;
• Synchronization across desktop, mobile, and web platforms;
• The rules regarding point consumption, packages, and additional quotas are quite transparent.

Restrictions and Precautions

• Both AI-generated content and online searches can lead to factual errors or omissions, so it is necessary to verify the original sources.
• Summaries of documents, web pages, and videos are not equivalent to a complete reading of them;
• The AI points that come with the subscription are reset every month, and Premium does not offer unlimited AI usage.
• Pro is primarily designed for professional drawing and does not include a full AI quota.
• The cloud data is stored on AWS in the United States, and organizations that handle sensitive data should consider the location of such data.
• When sharing publicly, it is necessary to check the permissions for invitations, teams, and public links as well.

Frequently Asked Questions

Is Xmind AI free?

There is a free version along with a 10-point AI trial quota, which allows for the creation of up to 10 online maps; to use the full AI functionality, Premium membership or additional points are required.

What can Xmind AI read?

It supports text, documents, web links, YouTube videos, and images; it is possible to combine 1 file, up to 3 links, and text in a single generation.

How much is Premium?

When billed annually, the cost is 8.25 dollars per month; it provides 500 AI points per month, as well as unlimited access to online maps, historical data spanning 30 days, Gantt charts, and real-time collaboration features.

Do AI points accumulate?

The points that come with a subscription are reset on a monthly basis and are not carried over; additional points purchased separately do not expire.

Does Xmind AI support team collaboration?

Supported. Premium allows for real-time collaborative editing, while Business offers a team workspace, management tools, and 800 points per seat per month.

Is Xmind AI open source?

It is not open source. Currently, AI, cloud services, and applications are all commercial products.