Voicenotes

What is Voicenotes?

Voicenotes is an AI-powered note-taking and meeting assistant that uses recording as its starting point; it can convert meetings, voice memos, oral recordings, and imported audio files into searchable text. Once the transcription is complete, users can create summaries, action items, emails, blogs, or other structured content.

It also offers Ask AI, which allows users to search for facts, review past decisions, and identify long-term trends based on all their historical notes. The product is available via web pages, desktop computers, smartphones, smartwatches, Chrome extensions, WhatsApp, and other platforms.

Main functions of Voicenotes

• Meeting recording:Record online or offline meetings without the need to have a robot join the meeting room.
• Real-time transcription:Pro offers real-time text and AI note-taking, allowing for quick generation of summaries after meetings.
• Voice memo:Capture ideas, logs, learning materials, health records, and to-do items.
• Ask AI：Search through past recordings based on context and meaning to answer questions that span different notes.
• Create：Generate summaries, to-do lists, emails, social content, and blogs from one or more notes.
• File import:Pro allows the import of existing audio files, which are then automatically transcribed and summarized to be included in the knowledge base.
• Sharing and collaboration:Shared notes, team channels, meeting reports, and public links.
• Automated integration:Connect to Zapier, Notion, Todoist, WhatsApp, and other workflows.
• MCP：Integrate the authorized notes into compatible AI clients such as Claude and ChatGPT.

What should be recorded

Voicenotes prices

The official price page offers three plans: Basic, Pro, and Enterprise. The original Believer lifetime plan is no longer available for purchase; gift codes issued previously can still be exchanged following the official procedures, but the historical lifetime price cannot be listed among the current options.

The app store may display various monthly, annual, or historical subscription options; the details provided on the current account settlement page should be followed. Team members can opt for centralized billing and add or remove seats as needed, while those making Enterprise-level purchases should also verify the contract terms and scope of services.

Comparison of Basic, Pro, and Enterprise

Record meeting tutorials

1. Before the meeting begins, verify the local laws, company policies, and the requirements agreed upon by the participants.
2. Select the desktop, mobile phone, or Chrome entry point, and test the microphone and system audio.
3. Add a clear meeting title, participants, agenda items, and date to the notes.
4. Pay attention to the discussions during recording; there is no need to repeat writing down every sentence manually in order to ensure completeness.
5. After it’s over, check the names, numbers, terms, speakers, and key decisions in the transcription.
6. Change the action items to responsible person, deadline, and completion criteria before sharing.

Tutorials for Ask AI and Create

1. First, accumulate the proofread meeting and voice notes, and organize them using tags or channels if necessary.
2. When asking questions on Ask AI, specify the exact time, project, or topic; avoid using overly general questions.
3. Open the original notes on which the answer is based, and verify the citations, dates, and context.
4. Switch to Create, and choose Summary, To-Do, Emails, Blog, Cleanup, or a custom format.
5. Select one or more notes, and specify the audience, tone, length, and intended output.
6. Edit it manually after it has been generated; do not publish drafts that contain false information or private content directly.

WhatsApp and audio import tutorial

1. Connect Voicenotes chats to your own WhatsApp account following the official procedures.
2. Record a new voice message or forward an existing one, then wait for the transcription and a one-sentence summary.
3. Use the Ask dialog to retrieve old notes, or generate reports and tasks in the main application.
4. When importing historical audio, first organize the file names, dates, projects, and authorization status.
5. After batch processing, sample verification is conducted for multilingual, noisy, and multi-speaker recordings.
6. When the connection is no longer in use, it should be disengaged through the settings, and the third-party retention policies should be checked.

Platform support and integration

• Web versions as well as desktop applications for Windows and macOS;
• iPhone, Android, Apple Watch, and Wear OS;
• Chrome browser extensions and WhatsApp voice entry;
• Zapier, Notion, Todoist, and team workflows;
• AI clients such as Claude and ChatGPT that are compatible with MCP;
• Enterprise allows for the customization of CRM, dialing systems, and identity management integrations.

Which users are it suitable for

• Individual knowledge management users:Record ideas, logs, and long-term observations using voice.
• Managers and project teams:Automatically organizes meeting decisions and action items.
• Interviewer and researcher:Transcribe interviews and search for cross-recordings of topics.
• Content creator:Convert oral material into articles, emails, and script drafts.
• Sales and Customer Team:Review the key points of communication and connect them to the CRM workflow.
• Large enterprises:Unified deployment through identity, consent, sharing, and security controls.

Product advantages

• A complete loop is formed, ranging from rapid speech capture to transcription, question-answering, and content generation;
• Basic offers unlimited recording and 100 minutes of transcription per week, making it suitable for testing the service first;
• It supports over 100 languages and a variety of desktop, mobile, and wearable devices;
• Meeting recording does not depend on the robots that are part of the call, making it suitable for various meeting applications;
• Ask AI can search through historical records and does not merely generate summaries of individual meetings;
• Pro offers unlimited transcription, history, import, integration, and MCP.

Usage restrictions and precautions

• Noise, accents, multiple voices speaking at the same time, specialized terminology, and low-quality audio can reduce accuracy;
• AI summaries may miss out on conditions, negative words, or responsibilities; key decisions must be reviewed by listening again.
• Basic can only access records from the last 30 days; important data should be exported or upgraded in a timely manner.
• Recording and transcription may involve laws related to privacy, trade secrets, and consent for communication.
• The conclusions generated by Ask AI across different notes may combine contexts from various times and projects;
• MCP and automated integration expand the scope of data access, so the principle of least privilege should be applied.
• The Believer lifetime plan is no longer available; be cautious of unauthorized resales or fake redemption codes.

Privacy, security, and data control

According to the official statements, Voicenotes has passed SOC 2 Type II certification, and it uses both in-transit and static encryption. The recordings and transcriptions are not used by Voicenotes or third-party model providers for training AI models.

• Users can delete individual notes or the entire account, and they can export notes and transcriptions within the app;
• You can turn off product analysis in the privacy settings and disconnect any integrations that are no longer in use;
• Once the content has been returned to the third-party client, it is still necessary to use that client’s controls for deletion and retention.
• Enterprise offers recording consent management, sharing policies, SSO, and SCIM;
• The actual visibility of individual accounts and private notes within a team should be checked in accordance with the current permission settings.

API, MCP, and open-source details

Voicenotes offers MCP and various automation integrations, enabling authorized AI clients to query or process notes. The scope, rate limits, and terms for commercial use of the public APIs are specified on the official development or integration pages.

Voicenotes’ core product is not an open-source application; to date, no official public source code repository representing a complete platform has been found. The numerous projects with the same name on GitHub are unrelated to this commercial service.

Frequently Asked Questions

Is Voicenotes free?

The Basic version costs $0; it offers unlimited recording, 100 minutes of transcription per week, and 30 days of history. For unlimited transcription, real-time notes, longer historical data retention, import capabilities, and MCP support, it is possible to upgrade to the Pro version.

How much is Voicenotes Pro?

The official price page shows $9 per user per month. The app store and the page showing annual payment options may display different amounts; the actual amount charged shall be that stated on the settlement page.

Is the lifetime version of Believer still available for purchase?

No, the official documentation clearly states that the lifetime plan is no longer available for purchase. Valid gift codes purchased earlier and not yet used can still be exchanged.

Will Voicenotes use recordings to train AI?

Officials state that user data will not be used to train models, nor will third parties such as OpenAI and Anthropic be allowed to use this data for such purposes. Organizations are still required to conduct their own audits regarding privacy and suppliers.

Is Voicenotes open source?

No, the core platform is a commercial product. The applications with similar names available on GitHub that are used for transcription or voice notes cannot be considered as the official source code for Voicenotes.