Auto Gmail

What is Auto Gmail?

Auto Gmail is an AI-powered email draft tool designed for Gmail users; it can be used through a Chrome extension or as an integrated feature in paid versions of Gmail. It generates draft responses by taking into account the email thread, the user’s writing habits, and relevant supplementary information.

The product emphasizes the “manual sending” mode: AI is responsible for creating and modifying drafts, while the user is in charge of reviewing them, making edits, and clicking to send them. It is not a tool for mass email sending, and it will not automatically send the generated content to contacts without the user’s confirmation.

The main functions of Auto Gmail

• Generate a reply within Gmail: Once the email thread is opened, an editable draft is created based on the context.
• Learning writing style: Understanding the tone and expression habits from emails sent by the user later on.
• Custom context: Add text, document information, or business explanations to help the AI provide accurate responses.
• Draft revision: Explain in natural language what needs to be adjusted and regenerate the text.
• Custom signature: Import common email signatures to maintain a consistent formatting for emails sent.
• Contact blacklist: Exclude contacts for whom draft messages do not need to be generated automatically.
• Multilingual generation: Write responses in different languages based on the incoming messages and user requests.
• Background drafts: Pro allows the system to continue processing new emails even when the user is not at their computer.
• View on mobile: The drafts generated in the background will appear in the Gmail mobile app.

How Auto Gmail works

1. Install a Chrome extension, or connect a Gmail account in the paid plan.
2. Grant the permissions for the email content, metadata, and basic account required to generate drafts.
3. Continue to send emails as usual, so that the system can gradually learn the common tones and styles of writing.
4. Add any necessary supplementary information for products, services, policies, or personal preferences.
5. Open the thread of the received email and wait for the AI to generate a draft response based on the context.
6. Check the recipient, facts, commitments, attachments, and tone, and ask the AI to make changes if necessary.
7. It is sent by me clicking the send button, and the writing style is continuously adjusted based on the actual edited results.

Learning writing style

Auto Gmail learns the ways of expression from the emails sent by users, while Pro can be trained using the entire email account once authorized. The term “training” here is better understood as personalized generation; it does not mean that the user owns or downloads a separate model.

• Common greetings, salutations, closings, and levels of formality.
• Sentence length, paragraph structure, and level of formality.
• Different communication tones for various contacts or business scenarios.
• Users’ requests for making changes to AI drafts and generating them anew.
• Product names, processes, and expression standards in the supplementary information.

How to improve the quality of drafts

1. First, sort out a set of sent emails that reflect the true style and are accurate in terms of facts.
2. Clearly specify the products, prices, policies, and things that cannot be guaranteed for different services.
3. Use short phrases and clear rules within a custom context to avoid conflicts.
4. Implement stricter manual checks for important contacts, and add them to a blacklist if necessary.
5. When modifying a draft, indicate the specific issues, such as being too formal or missing the delivery date.
6. Randomly check the emails sent each week, and remove incorrect templates as well as outdated business information.

Automatically generate drafts in the background

The Pro version allows direct connection to Gmail and checks for new emails every few minutes. The system determines whether a message requires a response, skips those identified as spam or newsletters, and creates drafts for the messages that need to be dealt with.

Background mode reduces waiting time, but classification errors can still occur. Users should regularly check for emails that have not been turned into drafts and for messages that have been misclassified; the draft list should not be considered a complete list of tasks to be carried out.

For use on mobile devices

Drafts created in background mode are displayed directly in the Gmail mobile app; therefore, iPhone and Android users do not need to open a separate creation tool. Users still need to check the entire thread, recipients, and attachments on their phone before sending the message.

Draft editing and regeneration

When the initial draft does not meet expectations, the user can describe the changes they wish to make and have a new version generated. The more specific the instructions for the revisions, the easier it is to retain the necessary facts and adjust the length, tone, or action requirements.

• Shorten the content, keeping only the conclusion, time, and next steps.
• Increases formality; suitable for contracts, complaints, or managerial communications.
• Use a more friendly tone, while avoiding unnecessary commitments.
• Add clear deadlines, responsible persons, or appointment times.
• Reply in the recipient’s language, preserving proper nouns.
• Remove speculative content and require the AI to use only the facts that have been provided.

Contact blacklist

A blacklist can prevent the system from automatically generating drafts for specific contacts. It is suitable for highly sensitive clients, lawyers, medical professionals, board members, or emails that should not be processed by third-party AI.

• Contacts related to legal advice, dispute resolution, and confidential negotiations.
• Communications that contain information related to health, finances, identity, or account security.
• High-value customers and key partners who require personal writing of each word.
• Automatic notifications, system bots, and sender addresses that require no response.
• Accounts that are prone to being confused with contacts sharing the same name, or those that frequently forward sensitive attachments.

Custom profiles and signatures

Starter and Pro allow the addition of custom contexts as well as the import of email signatures. Supplementary information should contain only the data that is truly necessary to generate responses, and it should be the responsibility of the designated person to update prices, product features, and service policies on a regular basis.

Packages and prices

Auto Gmail currently offers three tiers: Free, Starter, and Pro. The official website lists both monthly and annual pricing; the annual price is shown as a one-time amount for the whole year. Any additional fees, currency conversions, and renewal rules are subject to those specified on the payment page.

The official website uses the terms “Messages” and “Drafts” to refer to different quota levels; before making a purchase, it is necessary to determine how generation, re-generation, and drafts in the backend are counted. If the monthly quota is exceeded, it is also important to check whether generation will be stopped, whether an automatic upgrade will take place, or if additional fees will apply.

How to choose between Free, Starter, and Pro?

• Only a small number of emails are processed each day; you can use Free to test the quality of drafts and the scope of permissions first.
• It is mainly used on computers; no more than 600 drafts per month, so the Starter version could be a good option.
• With around 30 emails to handle each day and the need to customize the contact information and signature, the Starter plan is usually sufficient.
• If you need to view drafts on your mobile device in advance or want continuous generation in the background, you should choose Pro.
• With nearly 1,000 drafts per month and the need for personalized emails for all recipients, Pro could be considered.
• When an enterprise email account contains sensitive information, a security review must be carried out first before considering any paid subscription plans.

Which users are it suitable for

• Freelancers and consultants who need to respond to a large number of routine emails on a daily basis.
• Entrepreneurs who wish to maintain a personal tone while reducing repetitive writing.
• A small support team that uses Gmail to handle common customer issues.
• Those who often review and respond on their smartphones, but wish to be able to create drafts even when their computer is offline.
• Users who need multilingual communication and are willing to check each message manually.
• Professionals who already have clear product documentation, response guidelines, and email signatures.

Common use cases

• Customer inquiry: A basic response is generated based on the product information, after which customer service adds details specific to that case.
• Project collaboration: Summarize the other party’s requests, identify the responsible person, set the timeline, and determine the next steps.
• Sales follow-up: Draft personalized responses, but do not send them automatically or in bulk.
• Reservation arrangement: Confirm the available time and meeting requirements based on the email thread.
• Freelancing: Responding to quotes, providing updates on progress, and offering suggestions for revisions.
• Multilingual communication: Create a draft in the recipient’s language, then review the terminology and cultural expressions.
• Mobile working: Create drafts in advance and review them using the Gmail app during commutes.

Situations where it is not suitable

• Teams that need automatic sending, email marketing sequences, or bulk messaging.
• Users who primarily use Outlook or other email services other than Gmail.
• The email contains large amounts of regulated data, and the organization prohibits third-party models from processing it.
• Scenarios in which all emails must be approved word for word by a lawyer, doctor, or compliance officer.
• Those who hope that AI can handle inbox sorting, task management, and the entire process of customer tickets at the same time.
• Users who do not wish to allow tools to access the content of emails and their metadata.

Product advantages

• It can be integrated directly into the Gmail workflow, without the need to copy and paste it on a separate chat page.
• Generate drafts by combining thread context, writing habits, and custom materials.
• All drafts are sent after being reviewed by the user, who retains ultimate control.
• Pro supports generation in the background and viewing via the Gmail mobile app.
• It provides a blacklist and custom signatures to facilitate control over the scope of automation.
• The package limits as well as the monthly and annual pricing are made public, allowing for an easy preliminary estimate of costs.

Usage restrictions

• The current product is designed around Gmail and is not a universal multi-mailbox client.
• Free allows only 5 messages per day, which makes it difficult to reflect the true experience of frequent use.
• The Starter and Pro plans limit the number of drafts to 600 and 1,000 per month, respectively.
• Backend categorization may cause emails that require a response to be overlooked, or unnecessary messages to be processed.
• Personalized generation can still fabricate facts, dates, prices, or business commitments.
• The public help center contains limited information; details regarding counting, refunds, and team management require consultation.
• Personalizing all emails expands the scope of data processing, which is not suitable for companies that have not undergone a security assessment.

Privacy and data processing

According to the privacy policy, the product accesses the text of emails, the sender’s details, the recipient’s details, the subject line, the date, as well as basic user information; it then uses the OpenAI API to generate drafts. The content of the emails is stored in order to improve future generations of drafts, and the retention period specified in the policy is 12 months from the time of collection.

Safety inspection before the enterprise puts it into use

1. Check whether the organization allows third-party tools to access work email accounts and their message contents.
2. Review Google’s authorization scope, OpenAI’s processing procedures, and the rules for data storage and deletion.
3. List the types of customers, projects, and data that should not be processed by AI.
4. Use a test email to verify permission revocation, blacklisting, deletion requests, and abnormal behaviors.
5. Set mandatory manual review for pricing, legal issues, refunds, and security incidents.
6. Establish a process for reclaiming permissions upon departure, account changes, and cancellation of subscriptions.
7. Regularly check whether there are any changes to the privacy policy, additional updates, and actual permissions.

Checklist before sending an email

• Verify that the recipient, carbon copies, and blind copies are correct.
• Check whether the name, company, date, amount, and product information are accurate.
• It is confirmed that no unauthorized refunds, discounts, deadlines, or legal positions have been promised.
• Check whether there is any reference to information or attachments that do not exist in the thread.
• Check whether the tone is appropriate for the current relationship and stage of communication.
• Remove AI prompts, internal instructions, and placeholder text that should not be sent.
• When sensitive matters are involved, it should be written manually or submitted to the responsible person for approval.

Customer support

The official website provides an email address for support, but the public help page does not list in an organized manner the documents related to installation, billing, and troubleshooting. When users encounter issues such as draft count problems, refunds, permission issues, or data deletion, they should save their account and billing information before contacting support.

API, GitHub, and open-source status

As of this verification, no public developer API, official SDK for Auto Gmail, or GitHub repository that can be linked to it has been found. The script for creating Gmail accounts with the same name that appears in the search results is unrelated to this product, and cannot be used as official source code or an installation method.

Basic information

Recommendation score

The comprehensive recommendation score is 4.0 out of 5 points. Auto Gmail is suitable for users who send emails frequently and wish to obtain personalized drafts in Gmail quickly; however, factors such as email content storage, processing by third-party models, and full access to the Pro email account need to be carefully considered.

Frequently Asked Questions

Does Auto Gmail send emails automatically?

No, it generates a draft first, which is then checked and edited by the user before sending.

Can Auto Gmail be used for free?

Yes, the free plan allows up to 5 messages to be sent per day, but its features are limited.

How much is the starter?

The current price is $27 per month or $297 per year, with a maximum of 600 drafts per month.

How much is Pro?

The current price is $47 per month and $497 per year; up to 1,000 drafts can be generated per month.

Can it be used on a mobile phone?

The drafts generated in the Pro backend can be displayed directly in the Gmail mobile app, allowing for review and sending from a smartphone.

Will it learn my writing style?

Yes, the system can learn from emails sent later on; Pro also offers the capability to personalize settings based on the entire email account.

Are other email addresses supported?

The current official focus is on Gmail; Outlook or other email services are not explicitly supported.

How long is the content of emails stored?

The retention period specified in the public privacy policy is 12 months from the time of collection, while data and logs are retained for a maximum of 90 days.

Can I request that the data be deleted?

Yes, the policy states that relevant data will be deleted within 30 days upon receipt of a request, unless legal requirements dictate that it be retained.

Is Auto Gmail an open-source tool?

No, no official GitHub repository or public source code explicitly associated with this product has been found.