Tencent Meeting AI Assistant

What is Tencent Meeting’s AI assistant?

Tencent Meeting AI Assistant Pro is an intelligent meeting assistant built into Tencent Meeting; it can handle questions and answers based on real-time transcription, past meetings, cloud recordings, as well as local files and images. It can also search for common questions, extract information from meetings, and set up personalized reminders.

This tool covers preparation before the meeting, follow-up during the meeting, and review after the meeting; its main purpose is to help participants quickly identify conclusions, key points, and actions to take from the numerous discussions that take place. Its effective use depends on the version of Tencent Meeting, real-time transcription, access rights to the content, and the settings configured by the organization’s administrator.

Main functions of Tencent Meeting’s AI assistant

• Real-time Q&A in meetings:Questions regarding the content that has been transcribed during my participation in the meeting – a quick review of what was discussed just now.
• Meeting summary:Identify the themes, key arguments, conclusions, differences, and next steps.
• Q&A on historical meetings:Select the historical meetings or cloud files for which you have access, and then proceed to inquire about the recording and transcription details.
• File and image analysis:Upload local files or images so that the assistant can summarize, explain, and extract information from them.
• Internet search:Search for general questions outside of meetings and check the sources cited in the answers.
• Smart reminders:Provide private reminders when someone mentions themselves, designates a member to speak, or relevant keywords appear.
• Multiple rounds of questioning:Continue to ask questions regarding the same meeting, gradually adding background information, conclusions, and recommendations for action.
• Dialogue management:Save, view, rename, and delete AI assistant sessions.
• Use on multiple devices:The official help documentation is available for Windows, macOS, Android, and iOS.
• Connection to the Yuanbao Summary:During the meeting, an overview, a summary, and a list of tasks are generated in real time, and it is possible to go to Yuanbao to ask further questions.

Comparison between AI Assistant Pro, Yuanbao Summaries, and traditional transcription methods

Tencent Meeting versions and AI benefits

Tencent Meeting offers free, professional, business, and enterprise versions for individuals and organizations; there are also an educational version and an enhanced educational version. The official help page includes the AI assistant as part of the professional version and higher, and the latest billing documents state that the free version allows limited use of the AI Assistant Pro – therefore, the actual availability of these features depends on what is displayed in the client account.

The official price documentation indicates that the listed prices may be subject to discounts available on the official website; the Professional and Organization versions are further influenced by the number of advanced accounts, the scale of meetings, cloud storage options, Rooms functionality, Webinar and phone service packages. The AI assistant is not the only factor taken into account when determining the total cost – it is necessary to also consider aspects such as recording, transcription, storage, and member permissions when making a purchase.

Tutorials on using the AI assistant during meetings

1. Check version:The official help page requires Tencent Meeting version 3.29.2 or higher, and it is compatible with major desktop and mobile operating systems.
2. Confirm permissions:The host can initiate real-time transcription, or participants can do so on their own.
3. Open the entrance:On the desktop version, it can be accessed via the toolbar; on the mobile version, the AI assistant is opened from the “More” option.
4. Selection range:Switch to asking questions within the current meeting, so as to avoid mixing general searches with the content of the meeting.
5. Ask a question:First, ask about the objectives of the meeting, the conclusions reached, the points of dispute, and the next steps, then inquire about the details.
6. Set a reminder:Add your own name, key topics, and main speakers; the reminders are visible only to you.
7. Manual verification:Key decisions should be reviewed by a spokesperson; they should not be implemented solely based on AI summaries.

A tutorial for creating a meeting summary will be generated after the meeting.

1. Go to the recording or transcription details, or select the desired meeting from the history of meetings.
2. Make sure you have the permission to view the content of that meeting; if you don’t have such permission, request it from the owner first.
3. The AI is required to generate a structured summary organized by \"background, conclusions, disagreements, actions to be taken, responsible person, and deadline\".
4. Continue to ask questions about the ambiguous responsible parties, dates, and numbers, and go back to the original transcription or recording to verify them.
5. Remove casual conversations, repeated statements, and unverified assumptions, and add any missing business context.
6. Organize the minutes based on the team template, and then share them with the relevant members using appropriate permissions.

Meeting question template

• Please summarize the three conclusions that have been reached so far, and indicate the corresponding speaker.
• What matters have not yet been agreed upon, and what are the respective views of each party?
• Please list all action items, responsible persons, deadlines, and dependencies.
• What numbers were included in the just-concluded discussion on the budget, and who proposed them?
• Please organize the project risks and the corresponding mitigation measures in chronological order;
• Prepare a brief summary of this discussion for colleagues who were not present to read.
• Which conclusions are merely suggestions, and which have been explicitly confirmed by the responsible persons.

How to set up smart reminders

1. During the meeting, open more features in the AI assistant and go to intelligent reminders.
2. Turn on “Someone mentioned me”, “Keywords appear” or “Specified members speak” as needed.
3. For keywords, enter the official name, abbreviation, and common synonyms simultaneously to reduce missed reminders.
4. The speaker selects only those members who truly require attention, in order to avoid excessive reminders that could disrupt the meeting.
5. Upon receiving the reminder, return to the real-time transcription to view the context before deciding whether to speak or record.

Who is the Tencent Meeting AI Assistant suitable for?

• Project team:Track decisions, risks, responsible parties, and delivery dates.
• Manager:Quickly understand the conclusions and key disagreements in long meetings.
• Sales and Customer Success:Organize customer requirements, objections, commitments, and next steps.
• Recruitment Team:Review the key points of the interview after obtaining the candidate’s consent.
• Teachers and students:Follow up on key terms from the lessons, summarize the knowledge points, and review previous content.
• Training and Events Team:Extract chapters, questions, and key segments from long-duration recordings.
• Multilingual team:Reduce information loss by combining subtitles, transcripts, and translations.

Product advantages

• It operates directly within the Tencent Meeting process, without the need to invite external recording robots.
• It can handle current meetings, past meetings, cloud files, local files, and images simultaneously;
• It allows for immediate questions to be asked during a meeting, which is useful when one has to leave temporarily or hasn’t heard the context clearly.
• Personalized reminders are visible only to the individual concerned and do not disturb other participants;
• It creates a complete meeting workflow together with recording, transcription, intelligent chaptering, and Yuanbao summaries.
• It offers organizational versions, an open platform, and SDK capabilities to facilitate integration by enterprises.

Usage restrictions and precautions

• When real-time transcription is not enabled, the assistant is unable to provide proper responses based on the content of the current meeting.
• Transcription errors can be carried over into the summary; names, terms, numbers, and content in foreign languages require special attention.
• Users can only view the meetings, recordings, and files to which they have access.
• AI may overlook opposing opinions or mistake suggestions for decisions, and important conclusions must be verified manually;
• The availability frequency, trial period, and range of functions for the free and paid versions of AI may vary.
• Long meetings, multiple people talking at once, poor network connections, and noisy environments can affect transcription and speaker identification.
• Sensitive meetings should not have recording enabled by default or have their sharing scope expanded solely for the purpose of generating minutes.

Privacy, security, and conference compliance

Before enabling transcription, recording, and AI processing, it is necessary to inform the participants of the purpose of such processing, the duration for which the data will be stored, and who will have access to it; furthermore, consent in accordance with applicable laws or organizational policies must be obtained. Medical, financial, legal, recruitment, and other confidential business meetings require even stricter policies regarding data classification and retention.

• The host should control the recording, transcription, and AI summary functions in accordance with the principle of minimum permissions.
• Before sharing the minutes, delete ID numbers, contact information, account keys, and other sensitive data;
• Set appropriate permissions for recording and accessing historical content for external attendees;
• Recover organizational accounts, files, and recording permissions promptly after leaving the job or when a project is completed;
• AI-generated summaries must not be used as the sole record for contracts, votes, medical advice, or compliance audits.

Open platform, SDK, and open-source information

Tencent Meeting offers an open platform, APIs, and official SDKs that allow enterprises to integrate functions such as scheduling meetings, joining meetings, managing contacts, and conducting communications. The official GitHub repository provides documentation and examples for the TencentMeetingSDK, but the Tencent Meeting service, its AI assistant, and its core models are not open-source products.

The ability to call the AI assistant interface as described in the SDK documentation does not mean that the AI models or the interfaces for processing meeting content are made available. For full integration, it is necessary to obtain the appropriate credentials, versions, and permissions, and to handle authentication, callbacks, logging, and data security in accordance with the documentation provided by the platform.

Frequently Asked Questions

Is Tencent Meeting’s AI assistant free?

The latest official billing documentation indicates that the free version offers a limited-time trial of the AI assistant Pro; the help documents, on the other hand, list the full set of usage conditions as applicable to the Professional version and above. The specific number of uses and available functions depend on the account associated with the current client.

Why can’t the AI assistant answer questions about the current meeting?

The most common reasons are that real-time transcription is not enabled, the host does not have the necessary permissions, the version is too old, or the user does not possess the required rights. First, check the transcription status and the scope of the content, then rephrase your question.

Can the AI assistant summarize past meetings?

You can select authorized historical meetings or cloud files to ask questions and draw summaries. If you lack access rights, you need to request permission from the owner of the content first.

Can smart reminders be seen by other people?

The official help documentation states that keywords, mentions, and speaker alerts are visible only to the individual in question; they do not appear as public messages that interrupt the meeting.

Is Tencent Meeting’s AI assistant open source?

No, both the AI assistant and the core services are commercial products. The official team has made some meeting SDK documentation and examples available, but this does not mean that the AI capabilities are open-source.